Tidbits + Tips | Planning Timeline

Having a smooth and stress-free wedding takes lots of prep-work, so we’re here with a few tips to get you started down the path to planning the perfect event!

Get organized – start off by creating a binder or file folder to keep all your ideas, vendor contracts, guest information, etc. in order. This will keep everything in one place and neatly organized for easy finding.

Create a timeline {and stick to it} – I’m very much a type A personality, so having a list to follow just makes me happy. Create a monthly {or if you’re like me, a weekly} timeline so you’ll know when certain vendors needs to be confirmed, when you should order your invitations, when to book your final dress fitting, and so on. Believe me, it feels so wonderful when you can look at all the items you’ve checked off your list! Make sure to stick to your timeline! It’s no fun having to handle things last minute when they could have already been taken care of.

Ask for help – a couple can literally spend hundreds of hours planning a wedding, so if you’re feeling overwhelmed enlist the help of parents and your bridal party, and maybe even consider hiring a wedding coordinator {like us!}. Depending on the level of service you book with a coordinator they’ll help with vendor contracts, scheduling appointments, setting up decor + personal items, and keeping you on track throughout the planning process. A great perk to hiring a planner is that they have tons of contacts in the wedding industry, so they’ll be able to find vendors that not only fit your budget but that will provide amazing service.

Well there you have it – our top tips when it comes to the beginning stages of wedding planning! Which tip has helped you the most?

orlando vintage rentals | styling services

The RW Events’ team offers vintage rentals, styling services, or wedding planning. So, how does the styling services work? Here is the breakdown of some frequently asked questions:

So, how does this whole thing work?

You can rent items individually or purchase our styling package. Our styling package includes two professionally designed vi­gnettes, two custom signs or chalkboards, creative placement of your DIY items to compliment the vignettes, a walk-thru at your venue, and preferred pricing on our extensive inventory, as well as our planning + coordinating packages!

So what is a vignette?

A vignette is pretty much a specific styled area, which includes one large piece from our inventory. For instance, if you chose to have your sweetheart table as one of your vignettes, this would include the table of your choice, sweetheart chairs of your choice, and all of the perfect little small details to make the look come together like all those Pinterest pictures you’ve pinned!


Do I have to purchase a styling package?

No! However, the styling package will give you access to many of the small styling pieces to compliment your overall vision. Your other option would be renting the individual pieces you’re interested in. This is priced per piece of furniture and does not include any of our small details.

Can we visit your showroom/warehouse?

Of course! Many times, a trip to our little wonderland of inventory is just the thing needed to get your mind swirling with styling ideas! Please note: warehouse visits are by appointments only.

When should we reserve the items we want?

As soon as you’ve decided on the pieces that fit your overall design. Should your vision change throughout your planning process, you can change to other items within our inventory based on availability.

Still need answers? Contact our stylist today to schedule your consultation.

Happy planning,

RW Events’ Gals

Addressing Your Invites

Figuring out the proper titles for all your guests can be a major headache, so here are a few tips to help you address all those wedding invites properly:

  • Married couple – it’s proper to use Mr. & Mrs. {Insert husband’s first + last name}. If you want to include the husband’s middle name, be sure to spell it out entirely, no initials.
  • Single ladies – their age will determine which title should be used. I recommend using “Ms.” for ladies 18 and older, and “Miss” for young ladies under 18.
  • Women with a hyphenated last name – if a married woman has chosen to hyphenate her last name {maiden name-married name}, the husband’s and wife’s names should be listed as follows: Mr. {Insert husband’s first + last name} & Ms. {Insert wife’s first + last names}.
  • Divorced woman who kept her husband’s last name – you can either use Ms. or Mrs. {Insert first and last name} in this case, but it’s usually best for find out which she prefers.
  • Widows – it’s traditional for a widow to retain her husband’s name until she remarries. Find out if she prefers to be addressed by her husband’s full name or if she uses her first name + husband’s last name.
  • Married doctors – this isn’t one that I come across too often, but for a married couple that are both doctors, address them as “The Doctors {Insert last name}.

Maid of Honor vs. Bridesmaid

Lots of brides aren’t quite sure what the difference is between a maid of honor and a bridesmaid {other than the order they walk in}. So today I’m sharing just a few responsibilities for each of these lovely ladies to give you some guidance:

Maid of Honor

  • Bridesmaid wrangler – one of the main duties for the maid of honor is to keep track of all the bridesmaids. She needs to make sure everyone makes appointments, received wedding details, etc.
  • Assists the bride with pre-wedding tasks – you may be needed to help address invites, choose wedding decor, and a plethora of other items. Just don’t be too pushy with what you want for the wedding 😉
  • Bustling the wedding gown – make sure you’re at the bride’s last fitting so you’ll know how to properly bustle the wedding gown. It’s a good idea to bring a bridesmaid along for back-up.
  • Host the bridal shower – it’s okay to have the maids help you with this, but hosting a bridal shower is typically the maid of honor’s responsibility.
  • Be there for the bride – if you’re the maid of honor, it’s likely you’re her sister or best friend. When the bride needs to vent, just listen and make sure you have tissues available as needed.
  • During the ceremony – the maid of honor is responsible for carrying the groom’s ring {try wearing it on your thumb}, and also holding the bride’s bouquet during the ceremony.


  • Offer to help with pre-wedding tasks – know what you’re good at and how much time you have to offer. It’s never a good idea to volunteer for something you’re uncomfortable doing, or if you can’t commit to it time wise.
  • Help plan pre-wedding parties {and attend all of them} – this includes bridal showers, bachelorette parties, etc. If the maid of honor has taken on that task, ask if there are any details she needs help with {maybe picking up snacks, decorating, etc}.
  • Join in on the bridesmaid dress search – be on the lookout for dresses and jewelry that may work for the wedding. Make sure you run it by the bride or maid of honor before purchasing =)
  • Run last minute errands – no matter how much you plan ahead, there’s always one or two small items that get left behind. Bring some extra cash and be available to make store runs on wedding day.
  • Greet guests at the reception – be available to greet guests and assist them in finding their seat.
  • Hit the dance floor – this will encourage other guests to relax, have fun, and join in on the celebration!

P.S. These details go for the guys too! Just swap out “Maid of Honor” for “Best Man” and “Bridesmaid” for “Groomsmen” 😉

Caring for Your Engagement Ring

Our stylist, Katie, got engaged over the weekend (*squeal*), so in honor of her new sparkly ring I’m sharing some tips on how to keep those precious stones in tip top shape!

  • Insure your bling – I’ve preached on this before (see post here), but I cannot stress enough how important it is to purchase insurance to cover your ring! It’s also a good idea to have your ring appraised at least every five years, since the cost of diamonds and precious metals fluctuates.
  • Wait until after the wedding to re-size the ring – unless it’s just absolutely too big or too small to even remotely fit, hold off until after the wedding to re-size the ring. Planning a wedding can be stressful, and stress can cause swelling, and it would be terrible to re-size the ring during your engagement to find that it doesn’t fit after everything is said and done.
  • Never take off your ring in public – in my case, chances are I would drop my ring down the drain or leave it on the ledge when washing my hands. My advice – be gentle when washing your hands, but never ever take that ring off in public!
  • Have your ring professionally cleaned – don’t use random cleaners on your ring as they may cause damage. Instead, take it to a jeweler to have them clean it properly (plus if they do damage it, it’s on them).
  • Avoid harsh chemicals – if you’re cleaning around the house (even if you wear gloves), take off your ring and store it in a safe place (like your jewelry box). Bleach and other cleaning products can tarnish rings and cause other damage.
  • Schedule maintenance appointments – in addition to having a jeweler clean your ring, it’s also a good idea to have them inspect the prongs (that’s what holds the stone(s) in place), and make sure there are no cracks in the shank (the main part of the band).

Summer Menu Ideas

So many fabulous foods are especially suited for the summer months, so it can be hard to choose the menu for your summer wedding. Just think of all those great memories of savory cookouts and sweet treats at carnivals. We’ve consulted some top wedding pros to get the trendiest food and drink ideas for your summer wedding.

  • Refreshing drinks – help guests stay hydrated and refreshed with lemonade {I’m loving cucumber-mint lemonade lately}, iced tea bars, and fruit infused water. Have your caterer setup a creative display so guests can help themselves during your cocktail hour, or even prior to the ceremony!
  • Light hors d’oeuvres – avoid over-stuffing your guests at cocktail hour by featuring summer inspired appetizers. Think mini shrimp cocktails, bruschetta {this is always a crowd pleaser} with red + yellow grape tomatoes, and bite sized greek salads.
  • Sizzling entrees – since summer weddings can be a bit toasty {especially if held outdoors}, consider forgoing heavy fare like steak. Feature dishes like grilled fish with mango salsa, or anything else with fun + fresh flavors!

Cake Pulls

This is a tradition you don’t see much of anymore, but I totally love it! It’s the perfect activity for a bridal shower, and each lady chooses a ribbon to pull out from the bottom tier of your cake. Each ribbon is attached to a pretty charm, which signify luck, love, and all sorts of exciting things!

  • Hot Air Balloon or Eiffel Tower – A life full of adventure and travel
  • Claddagh – Friendship, Love, & Loyalty
  • Star – Your wish will come true
  • Anchor – Adventure is around the corner
  • Four Leaf Clover – Good luck
  • Flower – Blossoming love
  • Heart – New Love
  • Fleur-de-Lis – Love and Prosperity
  • Kite- Something fun is about to happen
  • Wishbone – Success
  • Ring – Next to get married
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    Photo: Jen Fariello